Our Constitutions

Article I: Name

The official name of the organization is the Actuarial Association at University of California, Santa Barbara, may be abbreviated as UCSB Actuarial Association or UCSB AA.

Article II: Purpose

The purpose of the club is to:

  • Encourage and support actuarial education.
  • Increase awareness of the actuarial profession on campus.
  • Provide a bridge between students and the actuarial industry.
  • Offer a social network for students pursuing careers in actuarial science.

Article III: Membership requirement

All non-officer members of the UC Santa Barbara Actuarial Association must be:

Staff, faculty members or UC Santa Barbara students who have paid the club membership dues and attend at least 3 events each quarter.

Article IV: Officers

1. Positions:

The officers of the club shall be a President, Vice President, Treasurer, Journalist, Secretary, Community Development Coordinator, Exam Coordinator, Webmaster, Case Study Coordinator

2. General Duties:

Due to the impact of actuarial exams on students’ schedules, flexibility will be key here.  Each position may require helping other officers with their respective duties.

3. Specific Duties:

President

  1. Presides at all regular meetings of the club and supervises its general affairs.
  2. Holds officers accountable for deadlines and duties.
  3. Sets the agenda for club meetings with the officers at weekly officer meetings.
  4. Communicates with Actuarial Association Advisor to plan guest speaker events and big events such as: Actuarial Career Fair, Actuary Day, California Actuarial Student Conference.
  5. Signs up for event spaces or delegates officers to sign up for event spaces.
  6. Attends every officer meeting (missing max 1 meeting each quarter), attends every event (missing max 5 per year), announces at the beginning of his/her PSTAT (or relevant) classes upcoming Actuarial Association events.

Vice-President

  1. Plans social events and hosts them (at least 3 per quarter)
  2. Manages and assists Community Development Coordinator, Treasurer, Journalists, and Webmaster
  3. Establishes social secretarial and public duties and delegations obligations to them
  4. Holds quarterly meeting to take in new ideas for social events from club members
  5. Attends monthly officer meetings- establishing social calendar half a quarter before
  6. Finds volunteers to reach out to companies for career fair and for major events
  7. Must compete on a case competition team
  8. Misses max 1 of each event type (Educational, Social, Case Study, Exam study) per quarter

Treasurer

  1. Responsible for receipt and deposit of funds from OSL (Office of Student Life).
  2. Collects member dues physically at club meetings and through VenMo.
  3. Responsible for reminding club members to pay membership before career fair deadline.
  4. Keeps current list of paying members on an excel spreadsheet including: Members’: names, u-mail, personal email, planned graduation year, # of years they are active in the Actuarial Association
  5. Keeps correct record of transactions of the account and existing funds (Treasurer’s Report) on a spreadsheet on the Google Drive.
  6. Dictates a Treasurer’s report (how much funds the Actuarial Association has) at the 1st officer meeting of each month, and submits most recent one to next treasurer.
  7. Attends every officer meeting (missing max 1 meeting each quarter), attends every event (missing max 5 per year), announces at the beginning of his/her PSTAT (or relevant) classes upcoming Actuarial Association events
  8. Hosts at least one social event each quarter

Journalist

  1. Takes pictures at every event, uploads them to flickr within 2 days of the event, and shares the link to FB, the secretary, and to the PSTAT department
  2. Creates quarterly newsletters (The Actuarial Account) which includes but is not limited to: events the Actuarial Association did in the quarter; an interview with an actuarial student, professor, or guest speaker; a list of graduating students that quarter and a group photo of them; and a list of students who passed an exam within the quarter and what exam they passed. Share with the club FB, secretary, and PSTAT department at least 2 days before the start of the next quarter.
  3. Observes meetings and member interaction from an outside view in order to offer feedback to improve member retention.
  4. Attends every officer meeting (missing max 1 meeting each quarter), attends every event (missing max 5 per year), announce at the beginning of his/her PSTAT (or relevant) classes upcoming Actuarial Association events
  5. Hosts at least one social event each quarter
  6. Records minutes during officer meetings and posts to club website.
  7. Upload highlight of events on Instagram page, monthly interview with faculty 

Secretary

  1. Updates all pages of the website to reflect current information.
  2. Records minutes during officer meetings and posts to club website.
  3. Creates a summary of the content presented at every club event and posts to club website and club FB.
  4. Works with Public Relations and Journalist to include their material on club website.
  5. Checks actuarial websites & blogs (i.e. SOA, CAS) weekly and announces on club website and FB if there are any new articles.
  6. Attends every officer meeting (missing max 1 meeting each quarter), attends every event (missing max 5 per year), announce at the beginning of his/her PSTAT (or relevant) classes upcoming Actuarial Association events
  7. Hosts at least one social event each quarter

Community Development Coordinator

  1. In charge of mentorship program (big/little)
  2. Plans events for big/littles
  3. Hosts at least 2 events Fall Quarter catered to just underclassmen and transfer students
  4. Volunteers for and find volunteers for Spring Insight and Fall Club Fairs
  5. Must compete on case competition team
  6. Misses max 1 of each event type (Educational, Social, Case Study, Exam Study) per quarter

Exam Coordinator

  1. Books rooms for regular exam study sessions (meetings at least once per month)
  2. Finds a committee of student volunteers to be mentors for preliminary exams
  3. Communicates time and location of meetings to club members and Webmaster through email, Facebook, and club website
  4. Sends reminders and notifications about upcoming exams
  5. Shares exam material discount codes, study materials with club members
  6. Understands Exam reimbursement process
  7. Keeps track of students passing exams to be put in the quarterly Actuarial Account
  8. Must compete on a case competition team
  9. Misses max 1 of each event type (Educational, Social, Case Study, Exam study) per quarter

Webmaster

  1. Updates club website with flyers from Educational Publicity committee and Social Publicity committee
  2. Updates website with educational and current event content from President and Journalists
  3. Updates meeting times/locations for case study and exam meetings from Case Study Coordinator and Exam Coordinator
  4. Keep the club events updated on the Google Calendar in the website
  5. Experienced with website design tools (WordPress) to improve the club website
  6. Must compete on a case competition team
  7. Misses max 1 of each event type (Educational, Social, Case Study, Exam study) per quarter

4. Removal of Membership:

Officers may be removed due to negligence, failure to perform duties, violation of the constitution, failure to meet the standards of membership.

Article V: Elections

The self-nomination and application for officer position is due in the last week of Winter Quarter, Interviews will be held the first week of Spring Quarter by the board and positions will be announced to the club by the second week of Spring Quarter. They will take office immediately following that announcement for a term of one club year.

Article VI: Meetings

Club year begins in September and ends in June. At least one meeting a week will be held weeks 1 through 8. Specific dates of the meetings will be determined by club officers.

An officer meeting shall be held every week at a consistent time each quarter weeks 1 through 9. The specific time will be determined by club officers.

Article VII: Financial Matters

Registered campus organizations must follow the UCSB Campus Regulations Applying to Campus Activities, Organizations and Students in all financial matters and accept full responsibility for all activities which bear the organization’s name as official sponsor. All funds raised using University facilities must be deposited in an Office of Student Life trustee account and may be withdrawn in accordance with the organization’s purpose. Only the individuals whose names are on file with the Office of Student Life can authorize expenditures for the organization.

Article VIII: Constitutional Amendments

Amendments to this constitution, from 5/31/16 on, requires a two-thirds vote of the general membership at a regular meeting. Any Amendment, deletion or addition must be filed with the Office of Student Life within one week of adoption.

Article IX: Dues

Payment of $30 in membership dues is required to become a member of the UCSB Actuarial Association. These dues are to be used to promote club events, and for purchase of materials to enhance actuarial education of club members. The amount charged for club dues is at the discretion of club officers, based on the expectation of necessary funding for upcoming club events.